Define Information Receipt Standards
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| Phase: | Phase 3 |
| Activity: | Data Standards |
| Sort Order: | 6 |
| Page Status: | Unchecked |
| Include Task?: | Used |
| Task Status: | Active |
| Short Name: | Information Receipt Standards |
| URL: | |
| Description: | As stated. |
| Objective: | Information Receipt Standards govern the bringing in of information from outside sources into the organization. The scope of these standards is similar to Information Delivery Standards in that here is centralized knowledge of what information is brought in, when it is received, by whom and for what purpose. Some of the same tools used for Information Delivery can also be used for Information Receipt such as web portals and EDI.
Any area of an organization can receive information from outside sources. Controls should be in place to assure that the person or system that brings in the outside information has the authority to do so. For outside databases, a certification process should be in place to validate the information source before it is brought into the organization. Each time the information is loaded, it should be screened for viruses and contaminants. Once the information is loaded, it becomes part of the organizations information assets. Examples of outside information includes databases that support data cleansing tools for customer or vendor address validation and SIC code databases to assist in building customer hierarchies and a single view of a customer. Outside transactional data sources include when customers place orders using EDI or an order portal. These tools should be vetted and tested to insure quality information coming into the organization. |
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